If you are new to Archie and not sure what to ask, start here. Browse by topic, find a prompt that matches your situation, and paste it into your Archie session.
Be specific about your role and committee. Instead of "What should I do about membership?", try "As district membership chair, what are my required duties under the Code of Policies?" Archie uses your role context to pull the right policy sections and tailor its response.
Name the deliverable you want. If you need a checklist, say "checklist." If you need an agenda, say "agenda." If you need a comparison table, say "compare X and Y in a table." Archie will match its output format to your request.
Include constraints and context. Telling Archie your timeline ("we have 90 days"), audience ("this is for club presidents-elect at PETS"), or problem ("attendance dropped 30%") helps it produce actionable guidance rather than generic policy summaries.
Ask for citations explicitly if they are missing. Archie is designed to cite every policy claim, but you can reinforce this by adding "cite the specific RI document and section" to any prompt. This is especially important for compliance-sensitive topics.
Iterate and refine. Archie maintains context within a conversation. After receiving an initial response, you can follow up with "Now add a timeline to that plan" or "Rewrite that letter in a more encouraging tone" or "What are the risks if we skip the grant management seminar?" Each follow-up builds on the previous answer.
The prompts above are organized by topic. This section takes a different approach: prompts organized by complexity layer and mapped to specific district committees. Use these to match the right prompt style to the leader's experience level and the task's complexity.
Each prompt includes the target committee and the Archie capability mode it activates. Archie operates in several modes: Reference (policy lookups), Planner (goal and calendar building), Coach (talking points and stakeholder navigation), Editor (drafting and refining documents), Analyst (comparisons and synthesis), and Meeting Genie (agendas and event planning). Many prompts activate more than one mode.
These are short, direct questions that target one committee and return a concise, cited answer. Best for leaders who are new to Archie or need to verify a specific policy during a meeting.
| Committee | Sample Prompt | Archie Mode |
|---|---|---|
| Membership | What are the required subcommittees under the district membership committee, and what is each one responsible for? | Reference |
| Public Image | What does RI policy say about the role and duties of the district public image committee? | Reference |
| Foundation | What training requirement applies to all members of the district Rotary Foundation committee? | Reference |
| Finance | What are the governor's responsibilities for the district budget and financial reporting? | Reference |
| Learning | What are the required components of a district training assembly according to the Code of Policies? | Reference |
| Governor / DGE | What is the recommended timeline for appointing district committee chairs, and when must appointments be reported to RI? | Reference |
| Asst. Governors | What are the term limits and appointment rules for assistant governors? | Reference |
These prompts combine policy knowledge with a practical output: a checklist, comparison, draft letter, or meeting agenda. They save preparation time and produce editable work product grounded in RI documents.
| Committee | Sample Prompt | Archie Mode |
|---|---|---|
| Membership | Draft talking points I can use at PETS to explain the three membership subcommittees (Attraction, Engagement, New Club Development) and how club presidents-elect should coordinate with each one. | Coach + Reference |
| Public Image | Help me build a 90-day onboarding checklist for a new district public image chair, including key RI tools they need to register for and reporting milestones. | Planner |
| Foundation | Compare the responsibilities of the district Rotary Foundation committee chair versus the regional Rotary Foundation coordinator. Where do their roles overlap, and how should they coordinate? | Analyst |
| Finance | Create a district finance committee meeting agenda for the first quarter that covers budget review, DDF allocation status, and grant financial oversight. | Meeting Genie |
| Learning | I need to plan the breakout session tracks for our district training assembly. Based on the required functional groups in the Code of Policies, draft a session grid with track names, target audience, and suggested facilitator roles. | Planner + Meeting Genie |
| Governor / DGE | Draft a letter from the governor-elect to all incoming committee chairs explaining expectations, reporting cadence, and the date of the district team training seminar. | Editor |
| Youth Programs | What RI policies govern Rotaract district leadership training, and what is the recommended timing? Help me build a checklist for our district Rotaract representative to follow. | Reference + Planner |
These prompts pull from multiple RI documents, coordinate across committees, and produce comprehensive plans with timelines, metrics, and responsibility assignments. For experienced leaders tackling annual planning, district-wide coordination, or complex governance decisions.